The University uses Minerva Elements as collection tool and management system for its publications collection. All academics and honorary staff members are responsible for ensuring their publications are recorded in Minerva Elements.
Please note: You can find a step by step guide to claiming and entering publications in Minerva Elements in the Minerva User Guide (3.8Mb pdf).
The Faculty of Arts requires all academics to enter their publications data into Minerva for a number of reasons:
- Verified publications are an integral part of the annual academic performance appraisal process.
- Only claimed publications are displayed in Find an Expert profiles.
- Accurate publications data is essential to the regular Excellence in Research for Australia (ERA) assessments.
Claim/create publication in Minerva Elements
Add publication labels (Classification code, FOR, SEO)
Nominate your publication for annual collection
Upload supporting evidence (e.g. published paper) to Minerva
Check publication year, author affiliation, and supporting evidence
Review publication category
Refer publication to ALO for approval
Academic Liaison Officer
Review publication category against publication classification guidelines
Accept publication (if appropriate)
Why is it important to keep quality publications data in Minerva Elements?
The University of Melbourne annually collects data on all research publications published by staff and students of the University. While this had formed part of the University's annual Higher Education Research Data Collection (HERDC) report in the past, the collection of accurate publications data in Minerva Elements is important because:
- It is an integral part of the Faculty’s annual academic performance appraisal process
- It helps to build reliable staff research and scholarship profiles, facilitating collaboration via resources such as Find an Expert
- The University uses it to allocate research-related funds to academic divisions
- It is essential to the regular Excellence in Research for Australia (ERA) assessments
Where can I find research coding information?
Part of the publications process involves coding your research. We are required to report on two sets of research codes - the Field of Research (FOR) and Socio-Economic Objectives (SEO). For each research publication, the full 6 digit code for both FOR and SEO codes are required. For example, a journal article from anthropology may be coded using the FOR code 160104 Social and Cultural Anthropology, with the SEO code of 970116 Expanding Knowledge through Studies of Human Society. Multiple FOR codes can be selected and each code is assigned a percentage depending on relevance (ensure) that they equal 100% in combination.
What are the types of research publications?
The University uses publication classification guidelines as proxies of total publication performance. There are the following major categories in the guidelines:
- A1 Books - authored - research
- B1 Chapters in research books
- C1 Journal articles - refereed
- F1 Conference publications - full written paper - refereed
- J11 Major Original Creative Published Works
- J12 Major Original Creative Recorded Works
- J13 Major Curated Individual Exhibitions of Original Art
The University also collects publication data that does not fall into the above categories. This includes: minor creative recorded, exhibited or published works; computer software, reference works; audio-visual recordings; and report/working papers, and patents. This data is also used to allocate funding, create research reports and produce bibliographies. See section 5 of publications classification guidelines.
Further information on publication classification can be located in the 2015 Publications Collection Classification Guidelines (1.1Mb pdf).
Do I need training for using Minerva Elements?
You can find the step by step guide to claiming and entering publications in Minerva Elements in Minerva User Guide (3.8Mb pdf).
The Arts Research Quality Officer hosts a regular ethics and publications consultation session in Schools during the semester. Details can be found in Arts Research News (subscribe to Arts Research News).
For one-on-one Minerva training and research publication data issues, please email Arts Staff Research.
How do I deposit my publications into the University’s repository?
Researchers can deposit their digital scholarly works into Minerva Access the University's repository which includes published papers, pre-prints, chapters, and theses. Both the Australian Research Council (ARC) and the National Health and Medical Research Council (NHMRC) have mandated the deposit of publication outputs arising from new ARC and NHMRC funded research into an institutional repository within 12 months of publication.
For more information please email the repository team.
Are there any research skill development sessions I can go to?
The University's Library provides a range of workshops to help researchers develop library research skills: from literature searching to publishing research strategically and tracking impact.
To book a session please see the University Library Classes and Tours web page.
2018 Faculty Academic Liaison Officers
The 2018 Faculty Academic Liaison Officers are:
|School||Academic Liaison Officer email|
|Asia Institute||Professor Anne McLaren|
|School of Culture and Communication||Professor Peter Otto|
|School of Historical and Philosophical Studies||Assoc. Professor Louise Hitchcock|
|School of Languages and Linguistics||Professor Anthony Pym|
|School of Social and Political Sciences||Assoc. Professor Sarah Maddison|