Milestone reviews

Reminder. If you have recently made changes to your supervisory and/or thesis title prior to your milestone review due date and meeting, it is important to select the Refresh Candidature Details box on Page 1 of the form before submitting your milestone review form.

Overview of milestone timelines and requirements

Milestones play an important role in the successful completion of a graduate research degree. They enable you to provide updates to your research findings and receive formal feedback on your progress to date. The formal mechanism for reviewing your progress against these milestones are the Confirmation and annual progress reviews.

The Faculty of Arts has specific written requirements to support and facilitate your progress towards your thesis submission. The tables below outline the minimum progress requirements at each milestone. Your principal supervisor and Advisory Committee will monitor your progress and comment on your written work, as well as agree on goals for the upcoming review period and identify any professional development needs.

You will receive the relevant online form for your upcoming review approximately three months before the due date. It is your responsibility to organise the meetings with your Advisory Committee.

You can check your Student Portal (click on the Student Admin, then the Graduate Research tab) to view the date of your upcoming progress review, including your supervisors, study rate, and other candidature details.

School-specific milestones

Pre-Confirmation

Graduate researchers enrolled in the Asia Institute, School of Social and Political Sciences, and the School of Languages and Linguistics are required to complete a Pre-Confirmation review in the first 3-6 months of commencement.

For graduate researchers in the School of Historical and Philosophical Studies, your pre-Confirmation will take the form of a discussion between you and your Advisory Committee in the first 3-6 months of commencement. You will need to refer to your Advisory Committee Chair for guidance on this School-specific requirement.

6-Monthly Review

The Asia Institute requires their graduate researchers to complete progress reviews every six months (ie. in between standard annual progress reviews). You will need to refer to your Advisory Committee Chair for guidance on this School-specific requirement.

Confirmation and Completion seminars

Confirmation and Completion seminars are part of your Confirmation and submission requirements, respectively. They both provide an opportunity for you to demonstrate that you have the oral presentation skills appropriate to graduate research study. Your presentation seminars will be used to assess your research proposal and the standard of your academic verbal communication.

You are encouraged to present your Confirmation or Completion seminars during Work-in-Progress Days, Symposiums or one of your discipline research seminars. These seminars are usually held towards the end of the year and align with the Confirmation milestone. The Arts Graduate Research Team or your Discipline Coordinators will get in touch with you to organise a session if you are due to present one of the Work-in-Progress Days or Symposiums. For discipline research seminars, please get in touch with the Discipline Coordinator directly.

If you are unable to present at either of these events due to exceptional circumstances, you will need to organise your own stand-alone seminar with your Advisory Committee. Where possible, please ensure that your seminar date does not coincide with other existing events within your School or Discipline. The Arts Graduate Research Team can assist you in publicising your seminar to the cohort through official channels. Please submit this advertising request form with the relevant seminar details, including, date, time and location, at least one week prior to your seminar date to ensure that both your fellow graduate researchers and academic staff have adequate notice to attend.

When you make arrangements for your Completion seminar, please ensure that you submit the Completion Seminar Form at least 10 days prior to your seminar as part of the submission and examination requirement. The form will provide a formal record of the advice provided to you by your Advisory Committee.


Milestone timelines

PhD milestone timeline

PhD Advisory Committee meetingsFull-timePart-time Supporting documents to be attached to online progress review form Oral presentation required
Progress review N/A 1 year Summary of Progress^ No
Pre-Confirmation6 months6 monthsSchool-specific requirements for Asia Institute, Languages and Linguistics, and Political and Social Sciences. Please refer to your Advisory Committee.Please refer to your Advisory Committee.
Confirmation review 9 months 18 months Confirmation Report* + 10,000 words of thesis Yes (Confirmation Seminar)
Progress review N/A 3 years Summary of Progress^ No
Progress review 2 years 4 years Summary of Progress^ + 30,000-40,000 words of thesis, additional to materials submitted at previous reviews No
Progress review N/A 5 years Summary of Progress^ No
Thesis submission
OR
Progress review
Eligible for a 6-month extension
3 years 6 years Submitted thesis
OR
Complete draft thesis + Summary of Progress^
Yes, within 6 months of thesis submission (Completion Seminar)
Thesis submission
OR
Final progress review 
Eligible for a 6-month extension
(Late submission: this option applies if your candidature was confirmed on or after 1 January 2018)
3.5 years 7 years Submitted thesis
OR
Full final draft + Summary of Progress^
Yes, within 6 months of thesis submission (Completion Seminar)
Thesis submission
OR
Progress review 
(Lapse: this option applies if your candidature was confirmed on or before 1 January 2017)
4 years 8 years Submitted thesis
OR
Summary of Progress^
Yes (Completion Seminar)

MA milestone timeline

MA Advisory Committee meetingsFull-timePart-time Supporting documents to be attached to online progress review form Oral presentation required
Confirmation review 6 months 1 year Confirmation Report* + 5,000 words of thesis Yes (Confirmation Seminar)
Progress review 1 year 2 years Summary of Progress^ + 15,000 words of thesis No
Thesis submission
OR
Final progress review
Eligible for a 6-month extension
(Late submission: this option applies if your candidature was confirmed on or after 1 January 2018)
1.5 years 3 years Submitted thesis
OR
Complete draft thesis + Summary of Progress^
Yes, within 6 months of thesis submission (Completion Seminar)
Thesis submission
OR
Progress review
(Lapse: this option applies if your candidature was confirmed on or before 1 January 2017)
2 years 4 years Submitted thesis
OR
Summary of Progress^
Yes (Completion Seminar)

Confirmation report*

  • An abstract of approximately 100 words that includes a concise statement of the research question/problem/aims/hypothesis;
  • A critical summary and analysis of relevant literature including the conceptual framework (theoretical approach), research questions, and discussing the significance/importance of the study;
  • A plan of the research (ie preliminary methodology) including potential **fieldwork, interviews, archival research etc.;
  • The funding required to support these research activities and how this funding will be sought;
  • A reference list or bibliography;
  • A summary of progress to date including preliminary data, resources developed, etc.;
  • An argument for the relevance and importance of the study;
  • A detailed chapter plan;
  • Research Ethics application, if applicable;
  • Identification of any difficulties experienced during the period under review; and
  • **If a fieldwork component is envisaged, you must include a fieldwork plan, basic methodology, timetable and a tentative fieldwork budget in order to be eligible to apply for any of the Faculty's travel funding schemes after Confirmation.

Beyond these formal requirements, there is no formula for a successful Confirmation report. Each project is different and the structure of individual reports will reflect that.

For example, the report may take the form of a single 10,000 word document, addressing all of the requirements listed above or it might take the form of a shorter overview document, together with a substantive chapter. You should consult with your Advisory Committee as to which format of the 10,000 words is appropriate to you and your project.

The key aim is to convince the panel that you have gained a satisfactory level of knowledge of the relevant field to which the research will contribute, that the project is clearly conceived, feasible and likely to achieve its aims within the timeframe for a timely completion, and that the level of critical analysis, writing and scholarship is of an appropriate standard.

Summary of progress^

The following information must be recorded in the provided tabled sections of the progress review form -Thesis and Research Plan and Research Outputs Plan - on Page 2. Alternatively, a summary must be attached as an additional document:

  • Your name and thesis title;
  • A brief abstract (approximately 100 words) that includes a concise statement of the research question;
  • A chapter outline of the thesis along with a statement on the progress of writing for each chapter (eg commenced/not commenced; percentage completed); and
  • A tabled timeline or plan for the completion of the thesis against the respective expected completion dates, the stage reached in relation to the overall research plan and work to be completed, which should culminate in the completion of a draft thesis at the 3-year (PhD, including 3.5-year and 4-year, where applicable) or 1.5-year (MA, including 2-year, where applicable) point of candidature.

If applicable:

  • A list of publications (eg peer reviewed, conference proceedings) produced, conference presentations made, or other research outputs;
  • Creative works; and
  • Any additional written materials requested by the Advisory Committee or discipline specific documentation.

When you are close to thesis submission, the plan for completion should include specific details of the planned Completion seminar, as well as factor in time for supervisor feedback and significant editing.

If you have any questions about the timelines above, you are encouraged to contact your Advisory Committee in the first instance or the discipline/school graduate research academic coordinator who can help you clarify the expectations.

More information on each milestone can be found on the Graduate Research Hub:

Reviewing my progress

Mapping my degree


Completing progress reviews

Timely completion of progress reviews is a course requirement. Your candidature and scholarship may be cancelled if progress reviews are not completed within the expected due dates. To ensure that you maintain progress, you will need to make plans with your supervisors on how you will meet the requirements for every stage of your candidature.

  1. Arrange a time to meet with your Advisory Committee. Three months before your milestone is due, you will receive a reminder email containing a link to your relevant online progress review form.
  2. Select Refresh Candidature Details box, if you recently made changes to your candidature.
  3. Complete and submit your section of the online progress review form, Page 2, with supporting documentation outlining your progress to date, two weeks before the due date to your Advisory Committee Chair. You must ensure that the information entered is correct prior to form submission - once you submit your form, changes cannot be made.
  4. You and your Advisory Committee will hold the meeting and your Chair will complete the online progress review form, Page 3.

An overview of the Candidature Management System is available on the Candidature management system FAQs web page.

You are required to submit your thesis within the maximum course duration for your research degree.

Finishing on time


Advisory Committee

All graduate researchers must have at least two academic supervisors for the duration of their candidature. Advisory Committees are convened in line with University guidelines, below. A Chair of the Advisory Committee is appointed within a month of your commencement. You must meet with your Advisory Committee at each milestone stage to monitor progress, complete and sign-off on the online Confirmation and progress review forms. The goal of the Advisory Committee is to ensure that the thesis project is on track and supported within the specified timelines.

You can view your Advisory Committee members on the main page when you log in to my.unimelb (Student Admin > Graduate Research tab).

Working with my supervisors


Accessing completed reviews

All milestone reviews are recorded online. You may view your completed reviews once you have received the email confirmation titled "Review complete: Your Name (Student ID) - Your Progress Review Meeting".

An example of the email confirmation:

Completed Milestone Form

To save a copy of your reviews, access my.unimelb and go to the Graduate Research tab > click on the Graduate Research Forms Portal button > select "Responses" > find and select the button with an arrow pointing down > select "Download" > a PDF copy will be generated.